Staff Positions

SKILLS/TRAINING TEAM MEMBER

Evansville, Indiana

Vincennes University is seeking applicants for the Skills/Training Team Member. This is a full time, (1) one year, support staff position with full benefits located in Evansville, Indiana.

SUMMARY: Skill team members are responsible in assisting WorkOne customers in improving their employment skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES, include but are not limited to:

1. Develop employment plans and determine training needs

2. Monitor and document customer progress in TrackOne.

3. Be familiar with philosophy, goals, policies, procedures and regulations, and mission statement of the Regional Operator and Federal and State Governments and how they relate to and impact their job responsibilities.

4. Coordinate customer services including, but not exclusive to, assessments, training, workshops, career counseling, referrals and supportive services.

5. Educate the community regarding WorkOne services available in the community.

6. To work collectively as a team to assist the customer in meeting their training and skills improvement needs.

7. Other duties as assigned.

COST ALLOCATION CLASSIFICATION: The person occupying this position must document and be able to support appropriate allocation of their time.

QUALIFICATION REQUIREMENTS: to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE: Associate's degree from a college or university preferred; or High School Diploma or equivalent with three to five years’ related case management experience and/or training; or equivalent combination of education and/or experience.

LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, customers, and the general public.

MATHEMATICAL SKILLS: Ability to add, subtract multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or graphic form.

CERTIFICATES, LICENSES, REGISTRATION: Travel required –must have own transportation.

OTHER SKILLS AND ABILITIES:

1. Must be proficient in Microsoft Office products.

2. Must have excellent written and oral communication skills and be able to maintain detailed records on an automated and/or manual system.

3. Ability to develop and maintain effective working relationships with others.

4. Ability to plan, schedule and execute assigned tasks.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 N. First Street, Vincennes, Indiana 47591 or email: jobs@vinu.edu. Applications will be accepted until position is filled, and interviews may be held concurrently with the advertising period. AA/EOE

INTAKE AGENT

Princeton, Indiana and Vincennes, Indiana

Vincennes University is seeking applications for an Intake Agent. This is a full time, support staff position with full benefits located in Princeton, Indiana and Vincennes, Indiana.

SUMMARY: CCDF Intake Agent is responsible for the intake and eligibility determination for vouchers issued under the Child Care Development Fund. Agents maintain file information or audit and monitoring.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to:

· Meets and greets customers

· Assures that all information included in the CCDF application is true and correct

· Completes the 805 on all CCDF applicants

· Answer general information questions on CCDF program and eligibility for walk in customers, telephone inquiries and email request for information

· Schedules appoints for intakes, allowing customers to meet program deadlines without loss of services

· Ensures quality in all data

· Maintains paper file for parent/family--Searches for and investigates information contained in files, inserts additional data on file records, completes reports, keeps files current, and supplies information from file data or removes files upon request

· Scan documents into system as defined by State directives

· Read and understand CCDF policy manual

· Assist in mailing all recertification letters, general information, 10 day notices and other program information as necessary

· Verifies income, employment and residence of applicants

· Refers individuals to the Resource and Referral organization and to other services as necessary for family support

· Explains Parents rights and responsibilities

· Complete a 6 month review of file (re-certification)

· Process change in provider forms for parents

· Field appeals/complaints from parents

· Assist State Monitoring Team

· Maintain phone log of all customer calls

· Issue activated Hoosier Works cards

· Maintain excellent customer service

· Work as a team member within the department coordinating and communicating information.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE: High School Diploma or equivalent with one year related clerical experience and/or training.

LANGUAGE SKILLS: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to format and produce reports, business correspondence and procedures manual. Ability to effectively present information andrespond to questions from groups of managers, customers, and the general public.

MATHEMATICAL SKILLS: Ability to add, subtract multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

CERTIFICATES, LICENSES, REGISTRATION: Must possess a valid driver's license.

OTHER SKILLS AND ABILITIES: Ability to understand and be sensitive to the needs of the economically disadvantaged, dislocated worker, and welfare recipient.

· Must be computer literate.

· Must have excellent written and oral communication skills and be able to maintain detailed records on an automated and/or manual system.

· Ability to develop and maintain effective working relationships with others.

· Ability to plan, schedule and execute assigned tasks.

VU is committed to diversity in the college community.

Evansville, Indiana

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to:

· Meets and greets customers

· Assures that all information included in the CCDF application is true and correct

· Completes the 805 on all CCDF applicants

· Answer general information questions on CCDF program and eligibility for walk in customers, telephone inquiries and email request for information

· Schedules appoints for intakes, allowing customers to meet program deadlines without loss of services

· Ensures quality in all data

· Scan documents into system as defined by State directives

· Read and understand CCDF policy manual

· Assist in mailing all recertification letters, general information, 10 day notices and other program information as necessary

· Verifies income, employment and residence of applicants

· Refers individuals to the Resource and Referral organization and to other services as necessary for family support

· Explains Parents rights and responsibilities

· Complete a 6 month review of file (re-certification)

· Process change in provider forms for parents

· Field appeals/complaints from parents

· Assist State Monitoring Team

· Maintain phone log of all customer calls

· Issue activated Hoosier Works cards

· Maintain excellent customer service

· Work as a team member within the department coordinating and communicating information.

EDUCATION AND/OR EXPERIENCE: High School Diploma or equivalent with one year related clerical experience and/or training.

MATHEMATICAL SKILLS: Ability to add, subtract multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

CERTIFICATES, LICENSES, REGISTRATION: Must possess a valid driver's license.

OTHER SKILLS AND ABILITIES: Ability to understand and be sensitive to the needs of the economically disadvantaged, dislocated worker, and welfare recipient.

· Must be computer literate.

· Must have excellent written and oral communication skills and be able to maintain detailed records on an automated and/or manual system.

· Ability to develop and maintain effective working relationships with others.

· Ability to plan, schedule and execute assigned tasks.

VU is committed to diversity in the college community.

JAG COMMUNITY OUTREACH/TRANSITION COORDINATOR

Evansville, Indiana

Vincennes University is seeking applications for a JAG Community Outreach/Transition Coordinator. This is a full time, support staff position with full benefits in Evansville, Indiana.

SUMMARY: The Community Outreach/Transition Coordinator acts as liaison between the school and the community outside the school in the development of internship opportunities (paid and unpaid work experiences) for students in the JAG program and development and identification of mentors for JAG students. Additionally responsibilities include building relationships, systems and programs to ensure the college acceptance and matriculation of graduates from the high schools that offer JAG programming to college and other post-secondary programs.

The Coordinator works with the school principal, teachers, students, alumni and their families, and the WorkOne Center staff to identify internship possibilities for students; and keeps track of workplace resources for the entire school, coordinates systems of communication, will provide support for as these students transition from high school to college and/or other post-secondary opportunities throughout the one year of follow-up, and is responsible for data collection concerning workplace learning. This is for students both in school and in the follow-up year after graduation.

ESSENTIAL DUTIES AND RESPONSIBILITIES WILL INCLUDE, but are not limited to:

· Demonstrate commitment to students by assisting them and their families through: the college application process, find employment and mentorship opportunities and providing on-going support during the one year of follow-up

· Provides one-on-one support to students throughout the college preparation process (which includes but is not limited to college search, application, ACT/SAT testing, financial aid and the transition process).

· Conducts workshops on essay writing, interviewing skills, financial aid, etc.

· Creates summer planning activities for juniors entering their senior year, collect and maintain student-created files consisting of college application forms, SAT/ACT registration forms and pin numbers, fee waiver forms, FAFSA forms and the materials needed from parents to complete the forms, essay material, scholarship notification and opportunities and reference documents.

· Work with school guidance counselors to coordinate the college preparation testing for all students (ACT and/or SAT) including fee waivers.

· Build relationships and partner with college admission and guidance counselors to create open lines of communication and sharing of information that extends through the year of follow-up for each student

· Coordinate college fairs, site visits, workshops, etc. with the assistance/input of teachers, school principals and guidance counselors, etc.

· Presents college preparatory activities to the JAG classes and develops college preparatory activities to be offered by college admission counselors, or other post-secondary options such as trade schools, training programs and the military

· Provides current information about JAG or other relevant information through materials, dates/facts, availability of scholarships, etc. to teachers and alumni.

· Maintain relationships with alumni through visits, phone contact and on going programming.

· Create and maintain outreach efforts to JAG alumni

· Maintain online alumni database.

· Seeks out internship, apprenticeship, scholarships and career opportunities for JAG alumni.

· Provide on-going support to JAG alums post-high school (e.g. navigating college, career planning, etc.)

· Provide Specialist with data monthly to be included in the e-NDMS data entry system.

· Creates peer-led support groups consisting of the JAG alumni at each post-secondary institution

· Mentor and employment and internship development/coordination by Working with JAG Specialist

· Identifies resources in the community for mentor work

· Identifies resources in the community for employment or internship opportunities

· Identifies resources in the community for student involvement or volunteering

· Coordinates and carries out mentor background check, orientation and training sessions

· Establishes ongoing partnerships with corporations, businesses and organizations or community agencies to strengthen student learning and community engagement within the JAG schools.

· Assists in the development of community events to educate the community regarding the JAG program that includes student participation as much as possible

· Works with the principals, teachers and the staff at the WorkOne Centers, to coordinate employer contacts and resources.

· Makes all related materials available to guidance counselors and school staff such as mentor guides, mentor profiles, and exit interview materials

· Develops methods for sharing materials and systems between the schools about employment or internship opportunities

· Checks mentor profiles

· Collects, analyzes and reports on mentor assessments

· Coordinates mentor fair

· Develops mentor relationships/contacts through attending networking events

· Provides JAG Specialist with internship, employment and mentor data monthly to be included in the e-NDMS data entry system.

· Assist in development of interest areas and skills through one-on-one coaching

· Development of mini workshops to enhance life/real world skills and delivery of workshops to students

· Provides technical assistance for all areas of career and employment questions for in-school JAG classrooms and out-of-school JAG alum during their year of follow-up and beyond.

COST ALLOCATION CLASSIFICATION: The person occupying this position must document and be able to support appropriate allocation of their time.

EDUCATION AND/OR EXPERIENCE: Bachelor’s degree from a college or university or Associate’s Degree with three to five years’ related experience and/or training; or equivalent combination of education and/or experience.

MATHEMATICAL SKILLS: Ability to add, subtract multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

CERTIFICATES, LICENSES, REGISTRATION: Travel required –must have own transportation.

OTHER SKILLS AND ABILITIES: Must be proficient in Microsoft Office products.

· Must have excellent written and oral communication skills and be able to maintain detailed records on an automated and/or manual system.

· Ability to develop and maintain effective working relationships with others.

· Ability to plan, schedule and execute assigned tasks.

VU is committed to diversity in the college community.

Vincennes University is seeking applications for a Clerk in the SHAKE LEARNING RESOURCES CENTER, Lending Services. This is a part time support staff position with no benefits. The Shake Learning Resources Center Clerk, reports directly to the Librarian, Lending Services. If the Librarian, Lending Services, is absent for a lengthy period of time, one of the other librarians will serve as a temporary liaison and supervising officer. Some supervision may also come from the Assistants, Lending Services. General supervision is exercised by the Dean, Shake Learning Resources Center.

Staff members in the Lending Services Department should expect to work in a cooperative team environment. Innovative ideas and suggestions to improve procedures are encouraged to be discussed with the LS Librarian.

Hours

Since the library is open almost 100 hours per week, Part- time Lending Services staff are often scheduled to assist full-time staff during evening and weekend hours, sometimes until midnight. Part-time staff members are often called upon to also assist during times of staff illness or vacations. A regular schedule is set every semester but extra hours may be scheduled as needed.

•Checking in and checking out library items.

•Answering the telephone.

•May assist in checking shelves for overdues and then mailing overdues.

•Performs daily tasks such as straightening the desk area, putting reserves in order, dusting, adding paper to machines, etc.

•May have specific assignments, such as, processing reserve items or assisting with daily ILL transactions.

•In the absence of the LS Assistants, may advise student workers of tasks needing to be done.

•Assists patrons in the use of such SLRC equipment as the photocopiers and printers.

•Assists patrons in directional information but directs reference questions to the Librarians.

•Will assume other duties as assigned by the Lending Services Librarian and/or the Dean, SLRC.

Interested applicants should submit a VU employment application found on the VU website under: People/Employment Opportunities/Applicant Recruitment and Referral/Application Pages 1-4 and resumes may be submitted, but are not necessary to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN or at jobs@vinu.edu. AA/EOE.

EARLY COLLEGE COORDINATOR

Indianapolis Area High Schools

Vincennes University invites applications for the position of Early College Coordinator. This is a part time support staff position. The responsibilities for the position include, but are not limited to: work cooperatively with Arsenal Tech High School and Center Grove High School in growing an early college program; coordinate the development and operation of Vincennes University Early College High School partnerships in the Indianapolis area; promote the completion of College Readiness and Liberal Studies Certificates in schools interested in early college programs; assist the Ben Davis University Assistant Dean of Instruction as requested; communicate with the VU academic deans, PROJECT EXCEL personnel, and Assistant Provost of Curriculum and Instruction in ensuring effective and efficient offerings of any dual credit; develop and provide workshops in order to train faculty teaching early college courses in the use of University instructional and support technology including Banner registration and grading and use of Black Board; participate in budget planning and oversight; supply curriculum and program review; coordinate program articulation, outcomes assessment and accreditation; support the University’s outreach programs.

The University seeks an individual with effective communication, interpersonal, planning, decision-making and leadership skills. Additionally, the individual will be sensitive to the needs of diverse groups and committed to advancing cultural diversity. Specific requirements for the position include a minimum of five years of teaching at the collegiate level, significant successful administrative/management experience in higher education, a minimum of a master's degree (doctorate preferred), and demonstrated understanding of and commitment to the comprehensive community college philosophy.

VU is committed to diversity in the college community.

Applicants should submit a cover letter, curriculum vitae, and names and contact information of three professional references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email jobs@vinu.edu. While application and nominations will be accepted until the position is filled, candidates are encouraged to submit materials no later than December 1, 2009. Initial screening of applicants may occur concurrently with the advertisement period. The position will remain open until filled. The successful candidate must be prepared to assume the position upon hiring. AA/EOE

Counseling Center

Vincennes University’s Counseling Center is seeking applicants for a Secretary I. This is a full-time, twelve month, support staff position. The secretary serves as the receptionist for the Counseling Center and is responsible for management of business operations. The secretary is responsible for transcription and word processing, data input, correspondence, appointment scheduling, budget management, administrative support to the professional staff, and supervision of work study students. The successful candidate should be flexible in handling the unexpected and be able to maintain personal composure and tactfully handle challenging situations. This person must also be able to maintain the confidentiality of files and information.

An Associate's degree is desired; however, appropriate experience will substitute for a degree. Previous experience in a mental health or medical office is desirable, and fluency in Microsoft Office programs (particularly Word) is preferred.

VU is committed to diversity in the college community.

Interested persons should submit a cover letter, resume and three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591, or email jobs@vinu.edu no later than November 20, 2009. Interviews may be held concurrently with the advertising period. AA/EOE

PART-TIME OFFICE CLERK - LOCATION: CALIFORNIA

Locations: Vincennes University Military Education Program San Diego sites,

include Naval Amphibious Base, Naval Air Station North Island,

Naval Hospital Balboa and other locations as needed.

Vincennes University’s Military Education Program is seeking applications for an Office Clerk. This is a part-time, support staff position with no benefits.

Qualifications include:

* Proficient in Windows XP environment, Internet applications, Microsoft Office 2000, Publisher.

* Ability to learn and proficiently apply a variety of computer applications specific to the work environment.

* Experience in busy office environment, multitasking.

* Ability to maintain orderly work environment, overall excellent organizational skills.

* Experience working with diverse clientele.

* Friendly, outgoing, respectful attitude.

* Well modulated voice, neat & clean in appearance.

* Ability to be punctual, good work attendance, meet deadlines.

* Excellent oral & written communication skills.

* Quick learner, ability to mentally organize, create solutions “on the spot” as well as long-term.

* Experience working with military personnel.

Educational Requirements:

* A high school diploma or equivalent required. The ability to perform general clerical duties and basic knowledge of routine office procedures is essential.

Performance Responsibilities:

* Assist the director in marketing and promoting VU MEP in California

* Cross train in all job areas of the California VU MEP site locations.

* Provide cross training to other employees of VU MEP.

* Provide support for the Director, Advisor, & Administrative Assistant.

* Help to maintain a highly efficient and organized office environment, to include but not limited to: providing accurate information on phone, via email, and in person to the public; maintaining confidentiality in the work environment; helping to create and maintain files and systems of organization both electronically and via hard copy; basic computing; meeting deadlines associated with the academic calendar.

* Excellent typing skills and previous clerical experience is required.

* Other duties as assigned by the Director.

VU is committed to diversity in the college community.

Interested applicants should submit a cover letter, resume and contact information for three references to Vincennes University, Human Resources, 1002 North First Street, Vincennes, IN 47591 or email jobs@vinu.edu. The position will remain open until filled and interviews may be held concurrently with the advertising period. AA/EOE